Why am I rambling about how much I love Stripe today? Because I constantly see sooooo many people saying that it takes them forever to get their money, and they end up switching to a processor like PayPal who just randomly decides they get to hold on to your money for days and makes you jump through hoops to receive it. I’m here to tell you how you can get your money quickly with Stripe.

Get Money Quickly with Stripe

Systems, All Industries, Other

Get Money Quickly with Stripe

With only one life to live, I value being as efficient with my HAVE TOs as humanly possible, leaving more time for all of my GET TOs. This means that automating business admin tasks is priority #1.

It’s not always easy or straightforward, but it’s ALWAYS worth it. I have a stubborn belief that whatever I want is possible, which means that I chisel my way through learning new tools and processes until I get EXACTLY what I want.

That’s how I’ve been able to create this completely hands-off process for selling my membership through ThriveCart and delivering it through MemberVault.

MemberVault & Your Membership

Systems, All Industries, Other

MemberVault & Your Membership

There are so many times when you want to give a client the option to book a paid appointment with you RIGHT from the start of the process in Dubsado- you know, like when photographers want to offer Mini Sessions, or when interior designers want to offer Consultations, or consultants/copywriters/web designers want to offer Strategy Sessions, or when mobile bar owners want to offer Cocktail Tastings, or when brand designers (or anyone else) wants to offer VIP Days… I could go on and on! That said, there are a MILLION nuances and things that you need to know in order to use a scheduler effectively for literally any of this, which is why I’ve created this guide to using a paid Dubsado Scheduler. Even though this “guide” is really just a regular ol’ blog, it’s one I’ll be coming back to regularly and adding to as questions, updates, and common mistakes come up!

A Guide to Using Paid Dubsado Schedulers

Systems, Dubsado, All Industries

A Guide to Using Paid Dubsado Schedulers

A few years ago, Dubsado released a feature to their workflows known as “approvals”. For a minute, it felt like these approvals were answering what SO MANY PEOPLE were asking for – a way to make sure their automations did not fire without their express permission.

Unfortunately, the “Approvals” function misses the mark in a number of ways. Here’s why I never use Dubsado Workflow Approvals (and what I do instead).

Why I Never Use Dubsado Workflow Approvals

Dubsado, Systems, All Industries

Why I Never Use Dubsado Workflow Approvals

Sometimes you want to manually schedule an appointment with a client, but you still want them to get a confirmation email and reminder emails. Using the scheduler on the client’s behalf is the best way to achieve this.

Automate Appointment Reminders Without the Dubsado Scheduler

Photography, Systems, Dubsado, All Industries, System Strategy, Coaching, Business Advice

Manually Schedule a Client Appointment

I don’t know about you, but I’m TERRIBLE at this whole “repurpose your content” thing. Like, I remembered to make the content once, WHY ISN’T THAT ENOUGH??? TheEnter my complete and utter excitement at realizing that a simple ZAP on Zapier would automatically take my newly published blogs and put them onto a designated Pinterest board!

Zap WordPress Blogs to Pinterest

Systems, All Industries, Other

Zap WordPress Blogs to Pinterest

Okay let me be clear up front, this title is misleading, this blog isn’t about collecting feedback with Dubsado. The reality is that I do NOT recommend using Dubsado forms to collect testimonials on your services or products. This is a big soapbox for me that I’ve spent lots of time saying over and over again, so I’m here to write my soliloquy once and for all.

Collecting Feedback with Dubsado

Dubsado, Systems, All Industries

Collecting Feedback with Dubsado

When you’re in an industry like Interior Design, Event Planning, Stationery Design, or any other custom service where you need to use Dubsado to issue a quote-like proposal, you’ll love this hack for allowing your clients to move forward on a proposal/ contract/ invoice even if they don’t select a package or add-ons! And as an extra bonus, it’s SUPER simple!

Using Dubsado Proposals with Custom Quotes

Systems, Dubsado, All Industries

Accepting a Dubsado Proposal with No Package Selected

Stick with me, I’m going to do my best to explain all the cool ways that you could be using Dubsado Custom Mapped Fields as links in forms to make your process 1000 times easier!

Using Dubsado Custom Mapped Fields as Links in Forms

Dubsado, Systems, All Industries

Using Dubsado Custom Mapped Fields as Links in Forms

I’m writing this blog to give you my opinion of ALL THE THINGS related to Quickbooks & Dubsado, and using them together. From the integration to where you should take payment, I want you to know ALL the upsides and downsides of using these platforms together so that you can make the best choice for YOUR business.

Quickbooks & Dubsado

Dubsado, Systems, All Industries, Other

Quickbooks & Dubsado

What should you do if you want to use Calendly or another outside scheduler inside Dubsado? This is a big, important, question so I wanted to write a detailed explanation about alllll of my thoughts related to the Dubsado Scheduler and using outside schedulers inside Dubsado!

Using Calendly inside Dubsado

Dubsado, Systems, Coaching

I’m here to tell you WHY you should SKIP using PDFs in your client experience and/or Dubsado (and, of course, to tell you what you should do instead!).

DON’T Use PDFs in your client experience!

Dubsado, Systems, All Industries, Business Advice

DON'T Use PDFs in your client experience!
I’m the strategist that entrepreneurs call when the post-its, patched- together workflows, and late-night "WTF" moments stop working.
With 10+ years in operations and 150+ businesses streamlined and scaled,  I help service providers trade burnout for bulletproof workflows.
  • I design systems that feel as good as they function.
  • I translate big, messy visions into scalable, profitable operations.
  • And I do it all with a little drama, a lot of strategy, and just the right amount of sparkle.
Because your business deserves more than “making it work.” It deserves to work for you.

Systems strategist, operations fixer, and business architect for entrepreneurs who are done duct-taping their backend together.


Meet Your Chief Chaos-Crusher


I'm Cait — the brains behind businesses that actually scale.


xo, Cait

This one's on me. Complimentary free stuff coming right up. 

leaving so soon?

In this power-packed session, I show you how to connect Airtable + your CRM for smarter tracking, simplified workflows, and insights that actually move your business forward.

From Guesswork to Growth with Airtable

You can’t automate what you don’t understand. Before you automate anything, you have to know your client journey inside and out. That’s where strategy starts — and where smart systems actually work.

What is "the client journey"?

Hot Seat, Hot Takes, Hot Damn.

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Turning hot mess businesses into high-performing machines — and loving every damn minute of it.

xo, Cait

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